Applicant Data Notice

1. Introduction

Naval Star Command ("we," "us," or "the Organization") is a community-driven roleplay organization within the Star Citizen universe. We value the privacy of our applicants and members. This Privacy Policy and Applicant Data Notice explains how we collect, use, and protect the information you provide when applying to join our community.

2. Information We Collect

When you submit a recruiting form or application to Naval Star Command, we collect information voluntarily provided by you. This may include, but is not limited to:

• Identity Data: Full name (if provided), RSI handle, and Discord handle.
• Contact Data: Email address.
• Demographic Data: Age, time zone, and geographical availability.
• Gameplay Data: Gaming experience, role preferences, ship fleet details, and preferred playstyles.

3. How We Use Your Information

The information collected is used strictly for administrative and community-related purposes, including:

• Recruitment Review: Assessing your fit for the organization based on experience and preferences.
• Communication: Following up on applications, coordinating interviews, and sending community updates.
• Onboarding: Assigning roles, ranks, and units within the Naval Star Command hierarchy.
• Operational Management: Maintaining internal rosters and ensuring balanced gameplay sessions.

4. Data Sharing and Disclosure

We maintain a strict policy regarding the sharing of your personal data:

• No Sale of Data: We do not sell, rent, or trade your personal information to third parties.
• Internal Access: Access to your data is restricted to authorized recruiting staff and Command staff who require the information to process your application.
• Service Providers: We may use third-party tools, such as Discord, Google Workspace, or web hosting services, to process your data, subject to their respective privacy policies.

5. Legal Disclaimers

Naval Star Command operates as a fan-based roleplay community.

• Non-Affiliation: This organization and its website are not affiliated with, endorsed by, or representative of Cloud Imperium Games (CIG), Roberts Space Industries (RSI), or the United Empire of Earth (UEE).
• Roleplay Context: All references to military ranks, government structures, or corporate entities are strictly for "in-lore" roleplay and entertainment purposes and do not represent real-world affiliations.

6. Data Retention and Your Rights

We retain application data for as long as necessary to manage our recruitment records and community roster. You have the following rights regarding your data:

• Access & Correction: You may request to review or update the information you submitted.
• Deletion: You may request the removal of your application data at any time.
• How to Contact Us: To exercise these rights, please contact the Naval Star Command recruiting staff through our official Discord server or designated communication channels.

7. Security

We implement reasonable organizational and technical measures to protect your data from unauthorized access or disclosure. However, as with any online platform, we cannot guarantee absolute security.